Key Personnel for USAID LPSDA

Coptic is seeking for key positions for an upcoming USAID-funded multi-year project - Local Partner Service Delivery Activity (LPSDA) to implement integrated HIV Clinical & OVC, Family Planning, Reproductive, Maternal Neonatal Child Adolescent Health (FP/RMNCAH) Activities in various counties. The Local Partner Service Delivery Activity will contribute to the attainment of the Government of Kenya’s (GOK) goal of addressing the HIV response, safeguarding the rights and welfare of children and adolescents impacted by Human Immunodeficiency Virus/Acquired Immunodeficiency Syndrome(HIV/AIDS) and providing more equitable access to and use of quality FP/RMNCAH, Nutrition, Water, Sanitation and Hygiene services by the most vulnerable.

 

 

 

1. Job Title:                         Chief of Party (COP)

 

 

Job Summary

 

The COP is responsible and has an authority and oversight of the entire program. S/he provides managerial and technical support throughout the implementation of the project including management of key Personnel and sub- grantees. The COP is responsible for administration, program management, performance monitoring including Annual program reports (APR), semi-annual and quarterly program reports. S/he will serve as the principal representation and institutional liaison to USAID and should be expected to have regular and transparent communication with the USAID Agreement Officer’s Representative (AOR). The COP bears ultimate responsibility for ensuring that grantees and sub- grantees meet USAID, PEPFAR and program requirements;

 

Responsibilities:

  • Serve as main point of contact/representative for the project to USAID, PEPFAR Kenya and the USAID Mission Director in Kenya.
  • Facilitate senior level policy and dialogue with the Ministries of Health, other donors and partners.
  • Ensure the effective use and coordination of USAID resources and the compliance of the financial systems and controls with USAID standards and regulations.
  • Lead internal and external program planning and reporting including annual work planning with sub award partners.
  • Provide effective guidance and support to senior technical and administrative teams and staff assigned to the project.
  • Ensure sound financial management including programmatic budgeting, spending projections and monitoring of payments.
  • Ensure high-quality periodic reporting in line with USAID and organizations requirements
  • Oversee the establishment of a comprehensive monitoring and evaluation system for
  • timely response to donor/government requests for data.

 

 

 

 

 

 

Minimum Required Qualifications:

 

  1. A Master’s Degree or higher in Public Health, Social Sciences or related field or a bachelor’s degree with 5 years of relevant experience;
  2.  Minimum of 12 years of progressively increasing responsibility in managing large comprehensive and complex international development assistance HIV/AIDS and health programs in sub-Saharan Africa in collaboration with the host government.
  3. High level of interpersonal, technical, and analytical skills including a demonstrated ability to interact effectively and collaboratively with a broad range of public and private sector counterparts and other key stakeholders;
  4.  Excellent organizational, analytical, oral and written communication skills in English;
  5.  Excellent skills and experience in collaborative working relationships with senior level government leadership;
  6. Previous experience working on U.S. government programs will be considered an asset;
  7. Previous experience working with PEPFAR programs will be considered an asset.
  8. Ability to integrate teams of professionals around common goals as well as demonstrated ability in working with host-country ministries and with donor colleagues in country
  9. Demonstrated understanding, experience and competency in working with HIV programs among KP communities

 

 

2. Job Title:                         Deputy Chief of Party (DCOP)                                                                        

 

 

Job Summary

 

The DCOP is responsible for overseeing all programming, including ensuring the technical quality of KP-led clinical components of the Activity for HIV prevention, care, and treatment services. The DCOP works with sub-partners to decide on targets, oversees the development and execution KP-led interventions and action plans, monitors the implementation of the work plans, and works with the COP to facilitate operational capacity building initiatives of KP-led organizations. The DCOP reports directly to the COP and will take a leadership role in ensuring quality technical implementation and ensure the Activity meets stated goals and reporting requirements. S/he will assume the responsibilities of the COP in their absence. S/he will coordinate among USAID and key stakeholders and other implementing partners and will interact with numerous GOK institutions and representatives, particularly at the county/facility level. S/he will take a technical leadership role in coordination with GOK and other partners. S/he will be knowledgeable about current implementation science and state-of-the-art HIV, OVC, and adolescent service delivery approaches.

 

 

 

 

 

 

 

Responsibilities:

The DCOP will liaise closely with COP and USAID, GOK as well as partner organizations. Key responsibilities include:

  • Assist the COP with annual planning processes, in close collaboration with program teams;
  • In collaboration with the program leadership team and implementing partners, lead the development of, budgeting and management processes ensuring results-oriented, efficient program operations at implementation level, including processes for the periodic review of implementation across target counties and facilitate necessary mid-course corrections;
  • Participate in the leadership team meetings and contribute to the program level management decision-making;
  • Along with the COP, ensure appropriate project organizational structures are in place to ensure the most efficient and effective implementation of program activities;
  • In collaboration with the COP, represent the program in appropriate technical and managerial advisory groups with government stakeholders and with USAID;
  • Provide leadership and technical expertise to develop capacity of local civil society organizations (NGOs and CBOs) and local government entities
  • Work with the project grants, finance, administration and human resource units to ensure systems are in place for the most effective program implementation with regards to M&E, financial management and compliance with all donor requirements;
  • Act as the Chief of Party during his/her absence

 

Minimum Required Qualifications:

 

  • Master’s Degree in public health, or a related field or bachelor’s degree with 5 years of relevant experience;
  • Minimum of ten years of experience with progressively increasing responsibility in supervising and leading a highly successful service delivery and technical assistance program in diverse geographic locations;
  • Experience and demonstrated accomplishments in integrating gender into health projects and services;
  • Experience in monitoring, evaluation and public health research; and
  • Has experience in the implementation of HIV prevention programs among key/marginalized populations and other related HIV prevention interventions and, direct management of biomedical HIV interventions.
  • Demonstrated strong analytical, managerial, leadership, communications and interpersonal skills
  • Demonstrated understanding, experience and competency in working with HIV programs among KP communities

 

 

 

 

 

 

 

 

 

 

 

 

3. Job Title:            Director, Monitoring, Evaluation and Learning (DMEL)

 

 

Job Summary

 

The DMEL will oversee all project monitoring, evaluation and learning activities of the project, data collection systems and tools, timely reporting, development of and management of the Project’s Performance Monitoring Plan (PMP), dissemination and publication of project outcomes, as well as mentor and support the MEL Coordinators and officers. The Director, MEL, will support the Project Chief of Party and the Deputy Chief of Party, Technical teams, to deliver the Project’s expected results. S/he would lead project monitoring, evaluation and operational research efforts. This position will develop monitoring, evaluation and reporting plans, systems and tools that include Program indicators, baseline data, targets and a plan to evaluate performance and produce timely, accurate and complete reporting. Moreover, this position will help continually improve program implementation based on M&E findings. S/he conducts supportive supervisory visits to sub-grantees to observe, monitor, provide guidance and quality feedback on the use of data and indicators and analyzes monthly data and support training of M&E personnel in quality assurance methods. This position will also play a key role in supporting Program knowledge management and carrying out a Learning Plan to accomplish documentation and dissemination of Program lessons learned and best practices.

 

Responsibilities:

  • Develop and oversee the implementation of the Program Performance Monitoring Plan (PMP) that includes plans for collecting baseline data and establishing targets and outputs that contribute to improving outcome level indicators to be annually measured by USAID/Kenya
  • Assume primary responsibility for all Program activity monitoring, evaluation and learning, and lead the development of platforms to share lessons learned with the GOK and its partners, the donors and key stakeholders in Kenya counties;
  • Oversee and lead the development of Program M&E systems, procedures and tools;
  • Play a key role in maintaining a Program Knowledge Management and Learning system;
  • Lead all Program baseline, mid-term and end-line surveys in support of Program data collection and analysis to inform Program interventions and national policy formulation;
  • Ensure the availability and use of high-quality data for decision making;
  • Support the COP and Deputy COP in developing M&E sections of the quarterly and annual reports, and contribute substantially to the annual planning process as it relates to M&E and learning goals, targets and activities;
  • Assess and support innovative technologies where and when relevant for improved information system reporting;
  • Provide capacity building and mentor in monitoring, evaluation and learning to all Program implementing partners including Community-Based Organizations involved in Program implementation through sub-awards;
  • Train and mentor Program staff on relevant M&E aspects of Program implementation;
  • Contribute to the development and implementation of a strategy for synthesizing and disseminating key results, lessons learned, and other research and survey outputs of the Program.

 

 

 

 

Minimum Required Qualifications:

 

  • A Master's level degree in Public Health, Epidemiology or Statistics or related field; a PhD  is an advantage.
  • Minimum of six years of relevant experience in Monitoring and Evaluation of large-scale health and HIV/AIDS and OVC service delivery and systems strengthening programs;
  • Experience with PEPFAR reporting systems and requirements
  • Must have excellent writing, presentation and communication skills in English and
  • Demonstrated research experience and skills, complemented by experience in facilitation, close collaboration with varying types of partners.
  • Demonstrated understanding, experience and competency in working with HIV programs among KP communities

 

 

4. Job Title:            Director, Financial Management and Administration: (DFA)                                  

 

Job Summary

The DFA will be responsible for overall financial management and administration of the activity and reporting requirements. S/he is responsible for the financial systems of the project, project budgeting, financial monitoring, and meeting legal, auditing and contractual responsibilities. S/he will be the principal financial representative of the project and also coordinate the financial, administrative and HR functions and support. The DFA will develop the project financial plan, to include monitoring and reporting systems that meet USG requirements, and manage contracting activities including sub grants. S/he will manage all procurement and contracts/subcontract administration activities and assure compliance with organizational and donor policies. S/he will implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of the award. The position will report to the Chief of Party.

Responsibilities:

  • Establish accounting and financial systems for the project in compliance with USAID regulations and internal organization policies and procedures;
  • Document, maintain and ensure compliance with finance and administration policies for entire project;
  • Develop project procurement plan and ensure proper procurement policies and guidelines are followed when purchasing project services, supplies and equipment;
  • Manage all banking transactions, including payments using the mobile money system;
  • Maintain robust payroll system including tracking benefits and allowances, ensuring compliance with all applicable local tax laws and reporting requirements;
  • Oversee preparation of all vouchers and checks for approved project expenditures;
  • Review, analyze, present, and submit periodic financial reports in an accurate and timely manner;
  • Collate financial reporting materials for all donor segments and oversee all financial, project/program and grants accounting;
  • Manage cash flow and forecasting including preparing and submitting funds requests
  • Implement a robust contract management and financial management reporting system to support operational requirements;

 

 

  • Manage organizational risk and liability, particularly related to ensuring compliance with all relevant USAID regulations and local laws related to registration and taxes;
  • Conduct analyses of financial data monthly to inform project management;
  • Provide strategic guidance and assistance in financial and administrative operations problem solving to project leadership;
  • Oversee and coordinate staff safety and security policies and implementation practices, and act as security focal point for project administrative operations
  • Supervise administrative team to ensure delegation of functions and timely quality performance

 

 

Minimum Required Qualifications:

 

  • Master’s Degree or bachelor’s degree with relevant experience in Business Administration, Finance, Public Accounting or another relevant field;
  • Professional certification (CPA or ACCA) is a requirement.
  • Minimum of 10 years of experience in administrative and financial management of large-scale, complex, international programs, including experience in managing donor funded grants and subcontracts/grants
  •  Experience in risk management and implementation of internal controls
  • Strong English written and oral communication skills.

 

 

 

 

5. Job Title:                Director, Grants and Capacity Building

 

Job Summary

 

The Director ,Grants and Capacity Building will be responsible for oversight and management of the grant’s portfolio under this activity. S/he will also oversee the capacity building component of the activity, with focus on strengthening internal systems, financial management of the sub-recipients and counties and building their competence in overall program management.

Lead and develop a team of office of grant and contract professionals who are responsible for all aspects of incoming and outgoing awards review and negotiation. This includes working with the Legal counsel on drafting agreements, interpreting language, and applying rules and regulations from the funder.

 

Responsibilities:

  • Provide strategic vision and oversight for awards management
  • Responsible for the strategy, budgeting, implementation, and evaluation of sub agreements. This includes applying highly specialized acquisition and assistance knowledge, skills and abilities under USG funding.

 

 

  • Maintain a comprehensive understanding of USG, rules and regulations, circulars and keep abreast of changes in USAID landscape.
  • Oversee the creation and implementation of new business processes associated with subaward management, as well as contribute to policy and design changes.
  • Provide oversight to sub grantees’ sub‐granting procedures and ensure that they are in compliance with USG/donor requirements and that they are trained on all policies.
  • Develop and implement key performance indicators (KPI) on donors reporting, procurement efficiency, asset and inventory management
  • Design and implement a framework and process for audit corrective action
  • Conduct continuous assessments on sub grantees and oversee capacity building plans and provisions in financial and grant management for all sub‐grantee recipients and the project counties

 

Minimum Required Qualifications:

 

  • Master’s Degree or bachelor’s degree with relevant experience
  • Demonstrated experience in working with high level government, civil society and donor institutions.
  • Professional certification (CPA) is a requirement
  • Minimum of eight years of experience with progressively increasing responsibility in the management of a successful sub-granting portfolio, preferably with a bilateral or multilateral program.
  • Experience in Managing USAID projects is an added advantage

 

 

Application procedure:

 

If you meet the minimum requirements, submit your application & CV via email to jobs@coptichospitals.org indicating the position you are applying for on or before 12th June 2020. Late applications will not be accepted!

 

 

 

Job Disclaimer and Notification

Coptic Hospital is an equal opportunity employer, promotes gender equality, and does not charge for any kind of recruitment, Canvassing will lead to automatic disqualification.

"These positions are contingent upon funding from USAID"